Staffing Associate

May 3, 2021
$15 - $18 / hour
Application ends: May 12, 2026
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Job Description

The Staffing Associate performs staffing functions and activities for all Patient Care Units in accordance with established policies and procedures. This position assists in maintaining accurate staffing levels for clinical and support personnel for all Patient Care Units. Responsible for maintaining all edits on a daily basis for payroll, ClairVia (when operationalized), and other duties as assigned.

Primary Duties and Responsibilities

  • Oversees staffing coordination for all Patient Care Units.
  • Trouble shoots and problem solves special staffing issues as necessary.
  • Inputs, monitors and maintains accurate computerized schedules for staff on a monthly basis.
  • Edits all changes in API (Automating Peripherals, Inc.)
  • Proactively critiques time schedules checking for accuracies and variances.
  • Maintain all daily schedule changes in ClairVia (when operationalized).
  • Maintain census accuracy in ClairVia.
  • Cover for call outs, obtain extra staff when the need arises.
  • Contacts Nurse Manager and Director as necessary for adequate staffing.
  • Knows the duties and capabilities of each category of employee.
  • Keeps Nurse Managers and Directors informed of chronic absenteeism, excessive sick time and habitual late offenders.
  • Answers all phone lines as calls come in using proper etiquette.
  • Communicates with co-workers of pending staff changes or other needed information for the following shift.
  • Communicates with Nurse Managers of schedule deadline and assists them to meet it.
  • Sends notice to all Licensed staff for renewal deadline. Follows up on an as needed basis.
  • Assist co-workers with job duties when needed.

Minimum Qualifications

  • High School Diploma or GED required
  • May require up to l year of technical or other specialized training such as training in typing/keyboarding/word-processing and office administrative procedures including customer service, etc..


  • 1+ years of experience as an Office Assistant II or equivalent, demonstrating organizational skills, interpersonal skills, phone etiquette, and a working familiarity with office computers (PC’s and/or mainframes) performing word-processing/typing and data entry and the manipulation of basic data base(s) required
  • Payroll and/or scheduling experience preferred

Knowledge, Skills, and Abilities

  • Requires the ability to read and write; and knowledge of grammar, and arithmetic including fractions and decimals.
  • May require the use of standard office/medical equipment (i.e., typewriter, personal computer, data terminal, on-line printer, calculator, telephone, facsimile, copier, sterilizing equipment, blood pressure cuff, or tables); the preparation, comparison or checking of reports, records and related data; and basic use of formulas, charts, tables, drawings and knowledge of their application.

Why MedStar Health?
At MedStar Health, we understand that our ability to treat others well begins with how we treat each other. We work hard to foster an inclusive and positive environment where our associates feel valued, connected, and empowered. We live up to this promise through:

  • Strong emphasis on teamwork—our associates feel connected to each other and our mission as an organization. In return, our effective team environment generates positive patient outcomes and high associate satisfaction ratings that exceed the national benchmark.
  • Strategic focus on equity, inclusion, & diversity—we are committed to equity for all people and communities. We continue to build a diverse and inclusive workplace where people feel a sense of belonging and the ability to contribute to equitable care delivery and improved community health outcomes at all levels of the organization.
  • Comprehensive total rewards package—including competitive pay, generous paid time off, great health and wellness benefits, retirement savings, education assistance, and so much more.
  • More career opportunities closer to home—as the largest healthcare provider in the Baltimore-Washington, D.C. region, there are countless opportunities to grow your career and fulfill your aspirations.

About MedStar Health
MedStar Health is dedicated to providing the highest quality care for people in Maryland and the Washington, D.C., region, while advancing the practice of medicine through education, innovation, and research. Our team of 32,000 includes physicians, nurses, residents, fellows, and many other clinical and non-clinical associates working in a variety of settings across our health system, including 10 hospitals and more than 300 community-based locations, the largest home health provider in the region, and highly respected institutes dedicated to research and innovation. As the medical education and clinical partner of Georgetown University for more than 20 years, MedStar Health is dedicated not only to teaching the next generation of doctors, but also to the continuing education, professional development, and personal fulfillment of our whole team. Together, we use the best of our minds and the best of our hearts to serve our patients, those who care for them, and our communities. It’s how we treat people.

MedStar Health is an Equal Opportunity (EO) Employer and assures equal opportunity for all applicants and employees. We hire people to work in different locations, and we comply with the federal, state and local laws governing each of those locations. MedStar Health makes all decisions regarding employment, including for example, hiring, transfer, promotion, compensation, benefit eligibility, discipline, and discharge without regard to any protected status, including race, color, creed, religion, national origin, citizenship status, sex, age, disability, veteran status, marital status, sexual orientation, gender identity or expression, political affiliations, or any other characteristic protected by federal, state or local EO laws. If you receive an offer of employment, it is MedStar Health’s policy to hire its employees on an at-will basis, which means you or MedStar Health may terminate this relationship at any time, for any reason.